REGISTRATION

Registration

The registration process is the prerequisite to attend WHTC 2019.
The on-line registration is necessary for all participants. Name badges will be provided to those who registered.
Please note that if you would like to attend social events such as Banquet and Technical Tours, you need to apply them separately from the registration. Please read carefully the specifications below before starting your registration process.

If you have any questions please email Registration Desk for WHTC2019
(whtc2019-reg@convention.co.jp).

Click here for online registration

Registration Categories and Fees

  Early Bird Registration*
(July2018-November 30, 2018)
Regular Registration**
(December 1, 2018-April 10, 2019)
Late Registration*
(April 11, 2019-May 10, 2019)
IAHE Member***
HESS
JPY 98,000 JPY 110,000 JPY 125,000
Non-member JPY 113,000 JPY 128,000 JPY 143,000
Student**** JPY 58,000 JPY 68,000 JPY 85,000
Accompany JPY 15,000 JPY 15,000 JPY 15,000

Registration fees are all Tax included.
*In order to enjoy the Early Bird rates, full payment of registration fees must be received on or before November 30, 2018 (JST).
**For Regular rates, full payment of registration fees must be received on or before April 10, 2019 (JST).
***Member fee is only applied for members of IAHE, HESS and supporting organizations listed below.

Member participants may be required to show the identification of belonging organizations at the on-site registration desk.
****Student participants are required to upload the student ID through the on-line registration.

※Registration after May 10, 2019 will be handled to the website.
※JST = Japanese Standard Time

Full Congress registration (Member/Non-member/Student) includes:

  • Entry to all congress sessions and the exhibition
  • Coffee Break
  • Welcome Reception: On the evening of June 2nd
  • One set of the congress materials (in a bag)

Please note that Registration Fee does NOT include fees for Banquet, Technical Tours, Visa support, Travel, Accommodation and Airport transfers.
Banquet and Technical Tours and Visa support are available with additional costs and should be booked.

Option Banquet June 5, 2019 JPY 5,000
Technical Tour ① (Tokyo) June 6, 2019 JPY 8,000
Technical Tour ② (Fukuoka) June 7, 2019 JPY 5,000
Technical Tour ③ (Yamanashi) June 7, 2019 JPY15,000
Technical Tour ④ (Fukushima) June 7, 2019 JPY 8,000

Please check the following web page for more detail on Technical Tours.

Accompany Fee includes:

  • Welcome Reception: On the evening of June 2nd
  • Optional Tour for Accompanying Person: On June 5th

Please register your accompanying person's details at the same time of the registration.

Each conference participant can register ONE accompanying person and must be a family member of registered participant.
An accompanying person is expected to be a spouse or an adult child (18 years or older), who is a visitor from a foreign country to Japan regardless nationality. Please ask us on other cases. A colleague or an associate working in a related science or education field, or a student, may not attend the conference as an accompanying person.
The Congress participants need to register their accompanying persons to the event at the same time with themselves. The basic registration fee of an accompanying person including Welcome Reception and Companion Tours, is 15,000 JPY. Other events have separate fees.

Payment Information

All payments must be made in Japanese yen.

1) Credit Card

American Express, Visa, Master Card, Diners Club and JCB are acceptable.

2) Bank Transfer

Remittance must be completed within 7 days after the "On-line Registration".

Bank account information will be provided on the last page of the "On-line Registration".
Please note that all transfer charges must be paid by participants.
Please make sure to indicate your name and registration number.

Please note: all inbound and outbound bank charges for remittance should be borne by the remitter and cannot be deducted from the fee. Please ensure and give instructions to your bank to this effect. If charges are deducted and the payment received by the Registration Desk for WHTC 2019 does not cover the total registration fees, the difference will have to be settled by the participant at the congress.

Registration Procedure

On-line Registration

Please click the "On-line Registration" button at the bottom of this page.

On-line Registration

1. Please access the online registration system through the button on the bottom of this page and enter your profile.
2. A URL will be sent to your email address to set up your Login ID and password.
3. Please select your registration category and other options.
* In the case you have already registered your profile, please start from this step.
4. Please choose a payment method, either via credit card or via bank transfer.
* If a payment method is not chosen within the next one hour, pending registrations will be automatically cancelled.
5. A confirmation letter and receipt can be printed out when the payment is confirmed.

Note:
To change/add registrations after fixing on the payment method, please click on your registration number on the menu page of the online system.

Confirmation of Registration

Your registration confirmation and receipt can be printed out through the "on-line Registration" page, when you have completed your payment.

Note
The registration confirmation can be printed out as many times as you wish.
The receipt can be printed only once. Please inquire the Registration Desk if you have failed to print it out.

Cancellation Policy

Refund for cancellations of registration will be made subject to the following deadlines and administrative charges:

  • Cancellation before March 31, 2019 (JST) : 50% of the registration fee
  • There will be no refund on cancellations on and after April 1, 2019.

All cancellations must be made via email to the Registration Desk for WHTC 2019 and the refund will be made within 30 working days after the convention.

The Secretariat of WHTC 2019 reserves the right to cancel the convention in the event of inclement weather or unexpected circumstances (such as earthquakes, typhoons, novel influenza epidemics etc). In case of cancellation due to the above mentioned reasons, there will be no refund of the registration fee.

Visa Documents

To visit Japan, you must have a valid passport. A visa is required for citizens of countries that do not have visa-exempt agreements with Japan.
If you wish for an official invitation letter to arrange your visa, please select "Visa Application preparation" when registering.
Please note that the Visa documents will be prepared with the additional cost of JPY 15,000.
※Invitation letter is downloadable from the official website.

Contact

Registration Desk for WHTC 2019

(c/o Japan Convention Services, Inc)
E-mail:whtc2019-reg@convention.co.jp