The registration process is the prerequisite to attend WHTC 2019.
The on-line registration is necessary for all participants. Name badges will be provided to those who registered.
Please note that if you would like to attend social events such as Banquet and Technical Tours, you need to apply them separately from the registration. Please read carefully the specifications below before starting your registration process.
If you have any questions please email Registration Desk for WHTC2019
The Pre-Registration has been closed. Participants who wish to attend the conference can register on-site. Please note that only a payment with credit card is acceptable.
*Technical Tours and Ticket for the Banquet cannot be booked on-site.
Registration Desk Opening Hours:
June 2 (Sun): 13:00-19:00
June 3 (Mon): 8:00-19:00
June 4 (Tue): 8:00-19:00
June 5 (Wed): 8:00-18:00
June 6 (Thu): 8:00-11:30
June 7 (Fri): CLOSED
*If you have missed to sign up for the technical tours, you can still sign up for the Tokyo Sightseeing tour. More information will be available at the TCVB Desk on-site.
|Early Bird Registration*
(June 2, 2019-May 6, 2019)
|JPY 98,000||JPY 110,000||JPY 110,000|
|Non-member||JPY 113,000||JPY 128,000||JPY 128,000|
|Student****||JPY 58,000||JPY 68,000||JPY 68,000|
|Accompany||JPY 15,000||JPY 15,000||JPY 15,000|
Registration fees are all Tax included.
*In order to enjoy the Early Bird rates, full payment of registration fees must be received on or before
November 30, 2018 January 18, 2019 (JST).
**For Regular rates, full payment of registration fees must be received on or before April 10, 2019 (JST).
***Member fee is only applied for members of IAHE, HESS and supporting organizations listed below.
Member participants may be required to show the identification of belonging organizations at the on-site registration desk.
****Student participants are required to upload the student ID through the on-line registration.
Please note that Registration Fee does NOT include fees for Banquet, Technical Tours, Visa support, Travel, Accommodation and Airport transfers.
Banquet and Technical Tours and Visa support are available with additional costs and should be booked.
|Option||Banquet||June 5, 2019|
|Technical Tour ① (Tokyo)||June 6, 2019|
|Technical Tour ② (Fukuoka)||June 7, 2019|
|Technical Tour ③ (Yamanashi)||June 7, 2019|
|Technical Tour ④ (Fukushima)||June 7, 2019|
Please check the following web page for more detail on Technical Tours.
Each conference participant can register ONE accompanying person and must be a family member of registered participant.
An accompanying person is expected to be a spouse or an adult child (18 years or older), who is a visitor from a foreign country to Japan regardless nationality. Please ask us on other cases. A colleague or an associate working in a related science or education field, or a student, may not attend the conference as an accompanying person.
The Congress participants need to register their accompanying persons to the event at the same time with themselves. The basic registration fee of an accompanying person including Welcome Reception and Companion Tours, is 15,000 JPY. Other events have separate fees.
All payments must be made in Japanese yen.
American Express, Visa, Master Card, Diners Club and JCB are acceptable.
Remittance must be completed within 7 days after the "On-line Registration".
Bank account information will be provided on the last page of the "On-line Registration".
Please note that all transfer charges must be paid by participants.
Please make sure to indicate your name and registration number.
Please note: all inbound and outbound bank charges for remittance should be borne by the remitter and cannot be deducted from the fee. Please ensure and give instructions to your bank to this effect. If charges are deducted and the payment received by the Registration Desk for WHTC 2019 does not cover the total registration fees, the difference will have to be settled by the participant at the congress.
Your registration confirmation and receipt can be printed out through the "on-line Registration" page, when you have completed your payment.
The registration confirmation can be printed out as many times as you wish.
The receipt can be printed only once. Please inquire the Registration Desk if you have failed to print it out.
Refund for cancellations of registration will be made subject to the following deadlines and administrative charges:
All cancellations must be made via email to the Registration Desk for WHTC 2019 and the refund will be made within 30 working days after the convention.
The Secretariat of WHTC 2019 reserves the right to cancel the convention in the event of inclement weather or unexpected circumstances (such as earthquakes, typhoons, novel influenza epidemics etc). In case of cancellation due to the above mentioned reasons, there will be no refund of the registration fee.
To visit Japan, you must have a valid passport. A visa is required for citizens of countries that do not have visa-exempt agreements with Japan.
If you wish for an official invitation letter to arrange your visa, please select "Visa Application preparation" when registering.
Please note that the Visa documents will be prepared with the additional cost of JPY 15,000.
(c/o Japan Convention Services, Inc)